Motion Tracker

Approval of Operational Guidelines revisions

To authorize and implement revisions of Operational Guidelines, as last updated on Saturday, March 21, 2026.

Cost Reduction Proposal

To increase the accessibility of Executive Board Member opportunities to students whose institutions provide less funding.

Transfer the full balance of funds

To consolidate N4CSGA funds into a singular financial account for improved organization and accounting.

Presidents Association Childcare Message.

To authorize and approve Presidents Association Childcare Message.

N4CSGA's Right to appoint any qualified candidate into an open position if needed

To fill any vacancies in the Executive Board to improve operations.

Approval of proposed Student Survey for Childcare.

To authorize and approve Student Survey for Childcare.

Administrator Survey regarding childcare access

To authorize and approve Administrative Survey for Childcare.

N4CSGA Operational Guideline

To approve revisions to the Operational guidelines for 25-26

Election of Leon Williams effective immediately

To amend the wording of Original Motion to ensure induction is effective immediately.

Election of Assistant Leon Williams as current FY 2025-26 Eastern Division Representative (EDR).

Approval of proposed Letter in Support

Approval of proposed Letter in Support to North Carolina Community College System (NCCCS) regarding the ChildCare Act (HB 316) and increased childcare funding.

official statement on the recent immigrant raids

To acknowledge the impact of the immigrant raids on the NCCCS and reaffirm the N4CSGA's commitment to provide support to its students.

Revision of N4CSGA FY 2025-26 Strategic Plan

Revision of N4CSGA FY 2025-26 Strategic Plan to eliminate the survey on Childcare Initiative.

Approval of Financial Literacy letter to be sent to NCCCS

Approval of proposed Letter of Advocacy to North Carolina Community College System (NCCCS) regarding the addition of Financial Literacy to the General Education requirements.

Assistants are eligible for full access to the N4CSGA electronic and paper filing system for the fiscal year (FY) 2025-26.

Secretary Janay Maldonado advocates for Assistants Nicholas Watts and Leon Williams to be eligible for full access to the N4CSGA electronic and paper filing system for the fiscal year (FY) 2025-26.

Amendment to Motion #127

Access is amended from “full” to “temporary.”

Secretary may give full access to the N4CSGA electronic and paper filing systems to any Member of the Executive Board

With the approval of the Executive Board, the Secretary may give full access to the N4CSGA electronic and paper filing systems to any Member of the Executive Board. These Members are to be selected by the Secretary, after which the Board must vote for the eligibility of these Members to access the filing system.

Reconsideration of Motion #118

Reconsideration of Representation on the G.S. 115D Ad-Hoc Committee

Reconsideration of Motion #117

Reconsideration of Limitation on EB Member Representation

Amendment to Motion #123

Financial Literacy course designated as part of ACA 122 Course.

Advocacy for Financial Literacy Course Requirement

Proposal for a letter advocating for inclusion of a Financial Literacy course in degree requirements.

Restricting President and Vice President Roles from Same Community College or Institution

Limits both roles from being filled by students from the same Community College or Institution in the same FY.

Letter Advocating for Increased Childcare Funding

Directs the Special Populations Chair to draft a letter supporting HB 316 and advocating for increased childcare funding.

Establishment of a Community College Legislative Assembly (CCLA) Town Hall

Proposal to host a Town Hall with Legislators, State Board Members, and NCCCS Leadership during the CCLA.

Adoption of Resolution to Advocate for Amendments to G.S. 115D-2.2 and G.S. 115D-12

Adoption of Resolution to strengthen SGA President/Senate Chair roles on Boards of Trustees and establish an Ad-Hoc Committee action plan.

Representation on the G.S. 115D Ad-Hoc Committee

Proposal to allow additional Chairs of local SGAs to serve when Presidents are unavailable.

Limitation on EB Member Representation

Limits maximum of two roles to be filled by students from the same Community College or Institution in the same fiscal year (FY).

Approval and Discussion of Division Line Changes

Proposal to align N4CSGA division lines with those of the President’s and Trustee’s Associations by EB, and address at Fall 25 Conference.

Printer Purchase

Purchase of printer for production of N4CSGA materials.

Increase of Spring 26 Registration Fees

All registration fees increased by $25 to offset costs of hosting Spring 26 Conference.

Compensation to Financial Literacy Survey Participants

Distribution of $25 Visa gift cards and invitation to Spring 26 Conference Banquet to student participants of Financial Literacy Survey.

Student debate competition

N4CSGA establish a student debate competition to take place at the Spring Conference for the community colleges that attend CCLA in January 2026. The winning school of the debate competition will be awarded a plaque at the N4CSGA Spring Awards Banquet on Saturday night to commemorate their victory.

Representation on the G.S. 115D ad hoc committee

SGA representation be added to the N4CSGA ad-hoc committee on (G.S. 115D) with one representative from each division not currently on the N4CSGA. This representative sall be a president or designee from a member institution that has a Senate, The N4CSGA shall determine the process to select each represenatative.

Host of Central Spring 26 Division Meeting

Davidson-Davie CC will host Spring 26 Division Meeting for the Central Region.

Approval of the Financial Literacy Survey

N4CSGA Executive Board approve the Financial Literacy survey and authorize its distribution to all attending delegates at each upcoming Divisonal Conference,

Rescintion of Motion #89

Recintion of Alexis Odell's motion from the August 15 Executive Board meeting

Approval of funding threat response strategy

N4CSGA Executive Board approved the proposed funding therat response strategy.

Separation of personal and committee reports

Executive Board members separate their personal chair reports from committee reports.

Reports are due 5 days prior to EB meetings

Submissions of personal chair reports and committee reports are due five days prior to Executive Board meetings. Activities that occur after the five days deadline are to be included in the following month's reports. The purpose of this motion is to enable the Secretary to prepare Business Meeting agendas in a timely fashion and increase efficiency and Executive Board meeting procession

Continue financial conversations with NCCCF

N4CSGA Executive Board continue conversations with the North Carolina Community College Foundation about moving the finances of the N4CSGA to the North Carolina Community College Foundation, and present a progress update at the soonest scheduled N4CSGA Executive Board meeting following any new developments.

Accept the Robert's Rules one pager and slideshow as a reference gudie

N4CSGA Executive Board accept the Robert's Rules of Order slideshow and/ or one-pager as a parlamentary reference for delegations to use and to be accessed on the N4CSGA website.

Childcare focus group

The special populations committee create a sign for focus group. We pushed out by email to the community colleges to gather information about student personal experiences having to do a childcare. This sign-up will also be brought up to the SGA's at division meeting. The focus group meetings will happen before fall conference, so that a survey can be created with that input from the focus groups to be sent out at fall conference. A letter will also be written about these efforts to the North Carolina community college presidents Association to gain their support in gaining traction for these efforts.

Adjustment to membership and conference pricing

$150 for Fall, $200 for Spring, $35 for Division

Approve adjustments to Fall Conference schedule

Approve adjustments to Fall Conference schedule for Cultural Enrichment and workshops

Investigation of a hard drive

Move that the Treasurer and Public Information Officer work together to find an external hard drive that can house N4CSGA archives and documents.

Appointment of Candidate

Move that N4CSGA appoint Janay Maldonado as N4CSGA Secretary to the Executive Board for the 2025-26 year.

Appointment of Candidate

Move that N4CSGA appoint Leo Williams as N4CSGa Assistant to the Executive Board for the 2025-26 year.

Fill Division Representative positions at Fall Division Meeting

Move that the 25-26 Division Representative positions that remain vacant at the Fall Division meeting will be voted on in the meeting, be there any candidate interest.

Purchase of a hard drive

Move that the N4CSGA Advisory Council purchase a Crucial X10 Pro (4TB Portable) SSD for the housing of archived documents and files. This purchase should occur before AUgust 13, 2025, upon further research of an Amazon Nonprofit Business Account.

Update Division Lines

Move that N4CSGA will update the division lines based on research on other current NCCS Governing bodies. These changes will be made by December 1, 2025.

Purchase of Division Banners

Move that N4CSGA purchases new division banners in the spring semester after the finalization of the new division lines.

Approval of the adhoc Parliamentary and Constitution Committee

An ad hoc Parliamentary and Constitutional Committee comprised of the Parliamentarian and one Parliamentarian from each Division be formed to assist in the rewrite of the N4CSGA Constitution, Operational Guidelines, and New Delegate Handbook. The email invitation for Parliamentarians to apply should be sent by July 25, 2025 and the committee should form by August 18, 2025.

Approval of N4CSGA using Microsoft/ Outlook instead of Google/ EMail beginning with the 2025-26 Board.

Move that N4CSGA use Outlook and its encompassing applications rather than the current Email applications starting with the 2025-26 year moving forward for easier access and a more unified way to work.

Formation of N4CSGA Alumni Association

The N4CSGA should form the Alumni Association by July 1. Will be composed of current N4CSGA advisors and N4CSGA Alumni through a current N4CSGA ad-hoc committee.

Pickleball as a Sport in the NJCAA

N4CSGA Executive Board should write a letter to the NJCAA to encourage that Pickleball be added as a sport.

Letter to President's Association to recognize First Gen Students at Graduation

N4CSGA should write a letter to NC Community College Presidents Association to encourage them to recognize First Generation students at local institutions graduations.

Reinstate SGA President's Role on Local Institutions BOT

N4CSGA should work on reinstating the SGA President's role at their local Board of Trustees within legislature to permanenty retain their seat there.

Update Wix Chats use

The N4CSGA should reccomend that students join the wix group chats at the beginning of the fall and spring semesters, and should ensure that the chats are updated consistently to keep an open platform for all to use.

N4CSGA Period Poverty Letter to President's Association

The N4CSGA should draft a letter to the President's Association by the end of the spring semester of 2025. This letter will detail the results from the period poverty from the 24-25 year, and should bring awareness to this issue. SGAs should also be advised on how to bring this information to their local Board of Trustees.

25-26 Local Interactions Committee should focus on Financial Literacy

The 25-26 Local Interactions Committee of the N4CSGA should focus on Financial Literacy as a main objective for the year

Approve N4CSGA Budget

The N4CSGA should approve the 2025-2026 proposed budget

Host Fall 2025 Central Division Meeting at South Piedmont CC

The N4CSGA shoudl host the 2025 Fall Division Meeting at South Piedmont Community College

N4CSGA Letter to Support for Continued TRIO Funding

The N4CSGA should draft a letter to advocate for continued funding of TRIO programs for NC Community College Students. Should be written and submitted to NC TRIO President, Maurice Mathis by April 17th, 2025.

N4CSGA Mascot Night at Fall Conference

The N4CSGA should host a mascot night at the 2025 Fall Conference where mascots of all the schools represented would be present

N4CSGA Centralized Finanical Literacy Resource

Have the N4CSGA provide a centralized financial literacy resource developed by August 1. Should be made to help inform student leaders and the students they represent of financial literacy

N4CSGA Appointment of Candidates

N4CSGA executive board has the power to fill vacant positions, we have 10 days to decide how we will fill the position. It will be through internal promotions or external applications.

N4CSGA Support increased state funding for Community Colleges

N4CSGA should strongly support increased state funding for the Community Colleges across the state to address enrollment growth in the NC Community College system

Charity Line Donation Specification

$200 charity line funds be sent to the NCCCS to support Western NC by December 31, 2024.

Period Poverty Motion Extension

N4CSGA Period Poverty motion extended from October 20,2024 to December 1, 2024

Take initiative to support students with disabilities

Support students with disabilities by providing educations to peers on disabilities and sending out a survey to assess where we are currently at in this endeavor

N4CSGA Executive Board Financial Literacy Survey

N4CSGA should distribute a financial literacy survey to the 58 community colleges and is due by February 10, 2025

N4CSGA Draft a Letter to the NCCC Presidents Association to support increase in child care assistance

N4CSGA should write a letter to the North Carolina Community College Presidents Association to strongly support an increase in child care assistance for Community College student in the 2025-2026 budget. Should be done by January 31,2025

2024-2025 Approval of Proposed Revision

The finance committee of the N4CSGA approve the proposed revisions to the 2024-2025 Budget (Executive Board Meeting)

2024-2025 Approval of Proposed Revision

The finance committee of the N4CSGA approve the proposed revisions to the 2024-2025 Budget

Entertainment costs for Fall Conference 2024

Set a max for the cost of the DJ and Band/Singer at $1,100

Name Tags for new members of the N4CSGA

Purchase for the name tags of the new members of the N4CSGA

Allowance of Interviews at Division Meetings

N4CSGA Allow interviews and/or an election for Division Representatives during the fall 2024 Division Meetings (respectively). If no delegates are interested in a position, we will proceed with interviews per usual.

Determine if Student Activity Fees Should be raised by $5

Have the N4CSGA advocate for an evaluation of the student activities to determine if the state maximum should be raised from $35 to $40 due to the increased cost of living and growing demands of students as evidenced by the 2021 N4CSGA Student Survey.

Approve 24-25 proposed budget

Approval of the 24-25 proposed budget

Mental Health Counselor per each 2,500 students

Have N4CSGA draft a letter to the Presidents of each CC urging each CC to have at least on full-time licensed Mental Health Counselor per every 2,500 students. Counselors should include in-person and virtual counseling. Letter should be sent out by Fall Conference of 2024

Alamance CC host Spring 2025 Central Division Meeting

Have Alamance Community College host the 2025 Spring Conference for the Central Division

Period Poverty Motion

Local Interaction chair make period poverty one of their focal initiatives for the 24-25 academic year. Survey att 58 CCs about their current initiatives, send it out by Fall Division meeting 2024. Completely completed one week prior to 2024 Fall Conference

Deliver Letter to State Board about feasibility of subsidized housing for CC students

N4CSGA Executive Board should draft a letter to the state board about the feasibility of subsidized housing or housing supplements for CC students to be delivered by June of 2024

Vocally record minutes of all conferences and division meetings

Record vocal minutes and videos of conferences and division meetings to help take minutes, also to help keep track of everything

Provide all recordings to N4CSGA PIO and Advisors

Provide these recordings so that the N4CSGA can send them to all of the SGA advisors across the state

Timekeeper for each conference

Have a timekeeper be assigned to each conference to ensure that time standards are kept and meetings don't run to long, the individual assigned will be appointed by the Executive Board. They will inform the presenter of the time warning before the point of order is enacted.

Have all N4CSGA meetings have a video summary after each meeting

Have each N4CSGA meeting have a video summary with captions, each video not to exceed 5 minutes to serve as a guide to those who were unable to be present at the meeting

CC Action day be on N4CSGA Spring Conference

Have the N4CSGA President speak on behalf of the N4CSGA delegates to the Director of Government Relations at the NC CC System office to urge that the day of community college action day be on the same day as spring conference. The Director of Government Relations should inform the N4CSGA at least 2 months before CC action day.

Piedmont CC host 2022 Fall Division Meeting

Have Piedmont CC how the 2022 Fall Division Meeting, date TBD by N4CSGA

Approval of 22-23 Proposed Budget

Approval of the proposed 22-23 budget

President's Cabinet for N4CSGA

Ad Hoc Committee be created by the 22-23 N4CSGA President that would be for SGA Presidents across the state. Would meet virtually throughout the year.

Approve 21-22 proposed budget

Approval of the 2021-2022 fiscal year proposed budget.

Draft resolution to NC Legislature in favor of CC Prioritization

Make a resolution to the North Carolina Legislature that would be in support of the NC State Board of Community Colleges 2021-2022 budget priorities

N4CSGA Mafia Game for Spring 2020 Conference

The N4CSGA should host a Mafia Game at 2020 Spring Conference to improve team building skills

Central Division Meeting at WTCC for Spring

Have Wake Tech CC host the Spring Division Meeting for the 19-20 academic year

Food Insecurity Ad Hoc Committee

Create a special ad hoc committee for food insecurity for he 19-20 school year

Appoint Matthew O'Donnell as Campus Activities Chair

Motion to appoint Matthew O'Donnell as the Campus Activities chair for the 19-20 N4CSGA.

Raise Student Activity Fee by $4.00

Raise the student activity fee across the state by $4.00 to pay for students' meals on campus.

2020 Spring Conference Financial Workshop

Workshop for students to learn how to apply for a grant, scholarship, and how to create a budget. A general workshop, but aimed for the average community college student

Accessibility Awareness

Local Interactions adopt accessibility awareness a training for the 2018 spring conference. In Governance Form

New Committee

create a special committee as needed that will address disaster relief where each division will send representatives to sit on said committee. This is to be established by Spring 2019 conference

2020 Gala

N4CSGA Board review and continue the gala for Spring 2020 Conference

Having physical voting cards

To have voting cards for visibility for all meetings that require voting

Pop-up shop availability

that the pop-up shop remain available at Fall 2019 N4CSGA Conference. Each year after that, the N4CSGA Executive Board reviews and determines its level of relevance whether to continue the initiative at future conferences.”

2016 -2017 Motto

motion for the 2016-2017 motto

100 business cards

N4CSGA to purchase 100 business cards per board member by October 2016. Not to exceed 10 dollars each

Barb working on Banners

Banners made at the discretion of the N4CSGA Board. 5 banners and not to exceed 2,000 dollars

To have the Benton Center approved

For the Fall conference (2016) the 27th-29th to be hosted at the Benton Center

N4CSGA Motto

We have a set motto for the N4CSGA 2016-2017 by september 17th 2016

Fall Keynote Speaker

To have Phil Fehols as a keynote speaker for the Fall conference. For the price to exceed 1,500

N4CSGA to pay for

N4CSGA to pay for Kristan Stovall, Julio Zuarth and Barb to attend ASGA in DC on October 6th thru 9th with a budget not to exceed 4,000 dollars

a DJ for conference

For a specific DJ to play at the 2016 conference but the price not exceed 800.00 and to have a comp room

Focus on campus Security

having a committee for campus security and having a coordinated effort of the 58 states to document a positive community experience

Facebook page for Central members

Facebook page for central division for 2016-2017. Maintained by Central chair

Rowan Cabarrus CC to host the Central Division Meeting

Rowan CCC to host Central Division on Feb 28th 2016

Funding cuts to be the issue

Funding cuts be the issue of the year 2016-2017 for N4CSGA

Opposing Funding cuts

Opposing the western division funding cuts made by Summer Cothrell

Cancel Craven motion

Cancel Motion that was created by Robert Josey

Amend a motion

amend motion to start 2016-2017 academic year instead of Oct 28 2016

Funding Cuts for western Division 16-17

Funding cuts be the western division proposal to the local interactions committee 2016-2017

Amend the Prior Cravencc motion

amended Craven cc motion for research committee

Raise money for hurricane

Raise money for Hurricane

Addiction Recognition

focus on Addiction Recognition for a year

Activities social medias

Create Campus activities for other ccs to become involved

Focus on financial struggles

Special populations to focus on student with financial struggles for the year 2016-2017

Childcare to students

Childcare information and have a list of ccs that have it

Mental health topic

Mental health to be a regular topic for research and awareness

CC Morale/awareness day

Creating a trendy hashtag and using it to add popularity to CCs

Craven CC Research Committee

N4CSGA work with Craven CC for a revising instate/ out of state tuition and fit with policy

Funding Cuts

We add opposing funding cuts to clarify language used

Allowance of more workshops

Operational Guidelines should be adjusted to allow more than 8 workshops and no more than 12

Central Division Banner to correct misspelling

Purchase of a new central divison banner to correct the mispelling of Rowan-Cabarrus. Not exceeding $200

Proposal for substitution of retreat

Proposal to substitute the retreat for a day long team building workshop, not exceeding $200

Suggested Community Service Proposal

Motion to have the 2017 Spring Community Service Project to be at A Child's Place in Charlotte, NC

Purchase of Shirts

Set aside maximum of $175 to purchase polos for new members.

Funds set Aside

Sets aside $200 yearly for name tags for Executive Board Members

Removal of Office

Remove Yuriy Sokolov from Vice President Position due to unfulfilled duties per constitution

Allocated Budget for Interview Snacks

Allocated $200 for breakfast items for Award Interviewers and Interviewees

Implementation for Advisor for N4C

For Caitlin Fowler to be elected in the 2017-2018 advisor council serving as advisor

Clause Added for Spring Service Project

Clause added to implement service project to take place at the Spring Division Conference

Electronic Calendar for N4CSGA

Implementing Organization and Accessibility to N4CSGA Calendar Events through the website

Budget Approval for 2017-2018

To approve the budget for the upcoming 2017-2018 year

Special Population Workshop Topics

Organizing a special populations topic workshop to be implemented in Fall 2017